How To Use Google Calendar: 10 Pro Tips

When most of the people use Google Calendar, they use it in the most simple method conceivable. They create occasions, reminders, and even perhaps agenda conferences that use Google Meet.

But there’s much more to Google Calendar than meets the attention. There are options tucked away inside of submenus, and integrations few other people find out about till you bump into them.

In this text, you’re going to be informed about one of the crucial absolute best professional tips about learn how to use Google Calendar so it’s way more helpful. Master those, and also you’ll be much more productive than you already are.

Adding Calendars

Many other people use Google Calendar with a unmarried calendar below their Google Account. Most other people don’t notice that you’ll be able to in fact create a couple of “layered” calendars for more than a few portions of your existence.

Here are some examples of items you might need to create a definite calendar for.

  • Your paintings calendar.
  • Your circle of relatives’s shared calendar.
  • A calendar for your house renovation paintings.
  • A calendar devoted on your aspect trade.

You can distinguish between your whole a couple of calendars by way of shade coding them. Let’s have a look at learn how to use this in Google Calendar.

Add Multiple Calendars

To create a brand new calendar, make a choice the + image to the suitable of Other calendars within the left navigation pane. Select Create new calendar from the dropdown menu.

On the following window, give your new calendar a reputation, an outline (not obligatory), set the proper time zone for the place you do this paintings, and make a choice Create calendar.

You’ll see the brand new calendar seem within the left navigation pane below My calendars. Enable the checkbox to the left of your new calendar, and make a choice within the calendar to create a brand new tournament.

In the window that looks, sort the name of your tournament, alter another settings, and be sure to trade the calendar on the backside of the window on your new calendar.

When you choose Save, you’ll see the development seem on your calendar view, but it surely’ll be shade coded so you recognize which calendar that tournament is saved in.

You can upload as many calendars as you prefer below your similar Google account. Enable or disable whichever calendar layer you don’t need to see by way of settling on or deselecting each and every calendar checkbox.

Subscribe To Useful Calendars

There also are loose public calendars you’ll be able to subscribe to. These seem identical to the private calendars you upload your self the use of the method above.

To get admission to those, make a choice the + image subsequent to Other calendars as above, however this time make a choice Browse calendars of pastime from the dropdown listing.

You’ll see a listing of calendars you’ll be able to make a choice from. These come with more than a few sorts of vacations, an array of sports activities, and an “Other” phase that recently best comprises Phases of the Moon.

Once you upload those and head again on your calendar, you’ll see them indexed and enabled below Other calendars

You’ll additionally see occasions from that calendar display up for your Google Calendar. Public calendar occasions most often display up as all day occasions indexed on the most sensible of the related day.

Include Interesting and Informational Calendars From URL

You too can upload public calendars by way of URL. These public calendars are scattered all through the web and no longer at all times simple to seek out.

A couple of examples come with:

  • FirstShowing: Select the Google Calendar hyperlink to get the impending motion pictures for the 12 months. Every 12 months the web page is up to date with a brand new tab for the present 12 months. 
  • JamBase: Select to look the Livestreams Calendar on the most sensible of the window to look upcoming concert events.
  • iCalShare: Browse or seek this large listing of vacation and sports activities calendars you’ll be able to upload on your Google Calendar account.
  • NASA Launch Schedule: This calendar is up to date by way of NASA with all upcoming NASA launches in addition to ancient NASA launches.

To upload one of those calendars, reproduction the URL from any public calendar. Then on your personal Google Calendar account, make a choice the + icon to the suitable of Other calendars. Select From URL from the dropdown listing. 

On the following Windows, paste the URL of the calendar within the URL of calendar box, then make a choice the Add calendar button. 

Now while you go back on your personal calendar, in case you permit the calendar you’ve added you’ll see the ones occasions seem with their very own shade coding.

Useful Tips When Using Google Calendar

Aside from merely including occasions on your calendar, there are a number of items you’ll be able to do to make your calendar simpler.

Color Code Your Work

Whenever you create occasions to remind your self to do one thing or about an appointment, believe color-coding explicit spaces of your existence.

For instance, you might want to make all well being comparable occasions yellow, paintings occasions blue, and circle of relatives occasions orange.

To do that, simply make a choice the calendar to make an tournament. After giving the development a name, make a choice More choices on the backside of the window. On the following web page, make a choice the colour code for that tournament subsequent to the calendar variety. 

This possibility overrides the default calendar environment along with your customized shade code.

Use Correct Time Zones When Traveling

If you’ve an tournament that begins in one time zone and leads to any other, it’s necessary to take that point zone distinction under consideration.

If you’re no longer positive why this issues, believe you need to start out running on a faculty paper while you board a flight at the East Coast of the United States. You know you’ll more than likely end your paper when you land in California. 

The drawback is that California is four 3 hours again in time. Google Calendar assist you to take this time zone shift under consideration.

To do that in Google Calendar, click on at the calendar to create the development when it begins. Just below the date and time of the development, make a choice Time zone

Next to the All day checkbox, make a choice Time zone once more. You’ll see a window seem that allows you to outline a unique time zone for when the development begins and ends. Select the checkbox, after which set each and every time zone.

Select OK while you’re accomplished.

Be cautious when environment the tip time of the development, since the calendar will translate it into the brand new time zone. So in case you’ve mentioned it’ll take you from 3pm to 4pm Eastern Time to put in writing your paper and alter the tip time zone to Los Angeles, the calendar will display the tip time at 7pm.

Set the start and finish time in step with the proper time within the time zone that you just’ve set.

Automatically End Meetings Early

Another helpful characteristic if you need other people to love you is to mechanically finish conferences you create 5 mins early for 30 minute conferences, and 10 mins early for 60 minute conferences.

You can set this by way of opening Google Calendar settings, make a choice Event settings from the left menu, and permit the Speedy conferences checkbox.  

This will give your assembly attendees time to get to their subsequent assembly, if they want it.

Integrate With Your ToDo App

You additionally don’t need to manually organize your calendar in case you use lots of the in style cloud-based to-do apps to be had nowadays.

ToDoist, for instance, allows you to combine at once with Google Calendar. Just pass into your ToDoist settings, make a choice Integrations from the left menu, and make a choice Connect calendar below Google Calendar.

Now each time you create a brand new process reminder in ToDoist, it’ll get added mechanically on your Google Calendar. 

Most different to-do apps have equivalent integration with Google Calendar, or you’ll be able to use apps like app or Zapier to combine the ones to products and services.

Use the Google Calendar App

It additionally doesn’t make sense to stick caught on your desktop or computer while you’re the use of your calendar. So it is smart to put in the Google Calendar app for your iPhone or Android tool.

The app syncs with each and every different tool the place you utilize Google Calendar, so that you’ll by no means be a long way away out of your agenda, your occasions, and your reminders.

Create Events From Gmail

Google Calendar could also be at once built-in with Gmail, and also you don’t even need to do the rest to permit it.

To use this embedded integration in Google Calendar, each time you’ve an e mail open in Gmail, simply make a choice the three dots to the suitable of the highest icon menu. Select Create tournament from the dropdown menu.

This will mechanically create an tournament on your Google Calendar, the use of the main points from this e mail within the tournament main points.

This is an invaluable technique to in an instant set a gathering or a reminder each time you obtain the most important e mail that you need to apply up on.

View Your Calendar From Google Docs

You could be shocked to be informed that even Google Docs is built-in with Google Calendar. Keep monitor of your upcoming conferences whilst running on paperwork by way of settling on the Calendar icon at the proper aspect of the Google Docs window.

This shows nowadays’s time table in a small, slender window at the proper. It’s an effective way to stay the day’s occasions proper in entrance of you even while you’re busy running.

There’s extra to Google Calendar than simply growing occasions and reminders. Between the integrations, shared calendars, and all of the different options – Google Calendar is one of essentially the most helpful cloud founded calendars to be had to you nowadays. And absolute best of all, it’s loose.