Microsoft Teams Free vs. Paid: What’s Different?

In the previous couple of years, video conferencing apps have develop into a staple within the place of business. Microsoft Groups is among the main apps, providing each a loose and paid model with other options and features.

Should you’re making an allowance for the use of Groups, you may well be questioning whether or not the paid subscription is worthwhile. On this article, we’ll give an explanation for the adaptation between Microsoft Groups loose vs. paid.

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Microsoft Groups Loose Model vs. Paid Variations

Whether or not you’ll get pleasure from the paid variations of Microsoft Groups depends on what you’re the use of the app for. customers. Stay studying to get a breakdown of what the loose vs paid variations of Microsoft Groups have to provide.

Video Calling

The primary function of Microsoft Groups is video calling. This option is to be had on all variations of Groups and all plans come with display sharing, custom designed backgrounds, noise suppression, and In combination Mode options. You’ll additionally time table conferences it doesn’t matter what plan you’re on.

The ones with a loose account can host a gathering with as much as 100 members whilst the ones on paid plans will have as much as 300 in a single assembly. Whilst loose and paid customers alike can host one-on-one conferences for as much as 30 hours, crew conferences on loose plans are restricted to 60 mins.

Customers on a loose plan or the Microsoft Groups Necessities plan can make the most of are living captions in English simplest whilst the ones at the Microsoft 265 Industry Fundamental or Industry Usual plans will have are living captions in over 30 other languages. They may be able to additionally create assembly recordings, obtain transcripts for conferences, and create breakout rooms inside of their conferences.

The ones short of to host webinars with options reminiscent of registration pages, e mail confirmations, and reporting will desire a Microsoft 365 Industry Usual account.


The moment messaging Chat function in Microsoft Groups makes it simple to keep up a correspondence with others on a qualified, however at ease, platform. You’ll create teams or message folks in my view. This option is to be had on all plan sorts, alternatively, loose customers are restricted to speak teams with as much as 100 customers whilst paying customers can create discussion groups with as much as 300 folks.

Loose and Microsoft Groups Necessities customers are restricted to report attachments within the chat of two GB in step with consumer whilst Microsoft 365 Industry customers can connect information as much as 1 TB in step with consumer.

Microsoft 365 Industry customers even have the Visitor Get entry to function that lets them use Groups chat with people who shouldn’t have a Groups account.


One of the vital good stuff about Microsoft Groups is the way it can create a collaborative platform for customers. There are a couple of options Microsoft Groups has to help with collaboration. All customers revel in real-time collaboration within the Workplace cellular app, which is to be had on Android and iOS gadgets.

Moreover, Microsoft Groups paid and loose customers alike can chat between paintings and private accounts, alternatively, any other options are restricted relying in your plan.

Microsoft Whiteboard, a digital whiteboard that permits collaborative annotations between customers, will also be built-in with Groups for the ones with Microsoft Groups Necessities, Microsoft 365 Industry Fundamental, and Industry Usual accounts. Microsoft Groups Necessities and Microsoft 365 Industry Usual customers would require an Azure Energetic Listing identification to make use of this option.


A key good thing about Microsoft Groups over its competition is its integration with different Microsoft Workplace 365 apps and Microsoft 365 products and services.

With all Groups memberships, you’ll be able to get right of entry to the internet variations of Microsoft Phrase, Excel, and PowerPoint. Groups customers additionally get a specific amount of private report garage and sharing thru Microsoft OneDrive.

On the other hand, the quantity of garage varies very much between plans. Loose customers get 5 GB of OneDrive cloud garage, whilst Microsoft Groups Necessities get 10 GB, and Microsoft 365 Industry customers obtain 1 TB.

Microsoft 365 Industry customers have get right of entry to to over 250 further built-in Workplace apps, together with Sharepoint On-line, Yammer, Planner, and Movement. Those customers have get right of entry to to Microsoft Bookings, which permits shoppers to time table and organize appointments more straightforward.

Microsoft 365 Industry Usual customers even have the additional advantage of having access to the desktop variations of Microsoft Outlook, Phrase, Excel, Powerpoint, Get entry to, and Writer.


Whilst all variations of Microsoft Groups have information encryption at relaxation and in transit, Microsoft 365 Industry customers have get right of entry to to extra security measures than the ones the use of the loose model or Microsoft Necessities.

Further security measures that Microsoft 365 Industry customers have get right of entry to to incorporate unmarried sign-on to all Microsoft 365 apps and products and services, enforced multifactor authentication, and complicated auditing and reporting.

Management and Give a boost to

With regards to admin and reinforce, the loose model of Microsoft Groups is relatively missing.

On the other hand, all paid variations of Microsoft Groups have get right of entry to to 24/7 telephone and internet reinforce, and the Microsoft 365 industry programs additionally come with further reinforce products and services reminiscent of utilization reporting and analytics and a financially subsidized 99.9% uptime ensure.

Microsoft 365 Industry customers even have get right of entry to to extra administrative capability. Those customers can configure consumer settings and insurance policies and get administrative equipment for managing customers and Microsoft 365 apps.


The loose model of Microsoft Groups is not any dedication. You’ll enroll simply, and there’s no drive to improve after a undeniable period of time.

Microsoft Groups Top class subscriptions are annual and charged on a per-user foundation. These days, Microsoft Groups Necessities in step with consumer is $4.00 monthly ($48 in step with yr), Microsoft 365 Industry Fundamental in step with consumer is $6.00 monthly ($72 in step with yr), and Microsoft 365 Industry Usual in step with consumer is $12.50 monthly ($150 in step with yr).

Whilst the Industry programs are dearer, they do come with much more. The inclusion of alternative Microsoft Workplace desktop apps with the Groups app within the Industry Usual subscription is indubitably value the associated fee bounce for many who intend to make use of Microsoft Workplace ceaselessly.

What Microsoft Groups Plan to Select

On the finish of the day, the plan you pick out will rely fully in your private wishes. Whilst the Industry Usual subscription is seemingly the most productive package deal, the extras are simplest value it if you happen to’ll in truth use them.

For private use, the loose model of Groups is most often enough. You most probably gained’t want the massive assembly teams, lengthy assembly instances, or collaboration equipment provided by way of the paid variations of groups. Small companies would most probably employ the Microsoft Groups Necessities subscription if they’re anticipating to behavior a small quantity of industrial on-line.

Firms with extra workforce individuals that suspect they are going to behavior a good quantity of industrial on-line will most probably require a minimum of the Industry Fundamental Subscription, particularly you probably have numerous far off employees.

Whether or not you spring for the Industry Usual subscription depends on if you happen to plan on web hosting webinars or carrying out many conferences with shoppers, now not simply workers, on Groups. If that is so, the Industry Usual, with its appointment and webinar equipment is most probably highest suited to you.

To Loose or To not Loose

So there you could have it, the whole thing you want to understand to come to a decision whether or not or now not the loose model of Microsoft Groups will fit your wishes. If you’re nonetheless not sure, why now not check out the loose model for some time first? There is not any dedication or loose trial length so you’ll be able to use the loose app till making a decision that you want to improve.